Privacy Policy

Village United CIC is committed to protecting your privacy and ensuring that your personal data is handled safely and responsibly.

 

This Privacy Policy explains how we collect, use, store and protect personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Who We Are

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Village United CIC

Email: info@villageunited.co.uk

Website: www.villageunitedcic.com

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Village United CIC supports children and young people to access grassroots sport by removing financial barriers and working with families, schools, clubs and community partners.

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2. What Information We Collect

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We may collect the following information:

Personal information:

• Name

• Email address

• Phone number

• Address or postcode

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Information relating to children:

• Child’s name

• Date of birth / age

• School or year group

• Sports interests

• Referral information provided by parents or professionals

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Sensitive information (only where necessary):

• Information about additional needs or medical considerations

• Safeguarding-related information

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We only collect information that is relevant, necessary and proportionate to our work.

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3. How We Collect Information

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We collect information when:

• You complete a referral form (parent, school, club, or support service)

• You contact us via our website or email

• You apply for support or partnership

• You engage with our services or activities

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4. How We Use Your Information

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We use personal data to:

• Assess eligibility for support

• Communicate with families and partners

• Arrange funded participation in grassroots sport

• Safeguard children and young people

• Monitor and evaluate our programmes

• Meet legal and regulatory obligations

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We will never sell or misuse personal data.

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5. Lawful Basis for Processing

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Under UK GDPR, we rely on the following lawful bases:

• Consent – where individuals have given clear permission

• Legitimate interests – to deliver our community services safely

• Legal obligation – where safeguarding or legal reporting is required

• Vital interests – to protect a child or individual from harm

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6. Sharing Information

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We may share information only when necessary with:

• Grassroots sports clubs (for placement and safeguarding)

• Schools or referral partners (with consent)

• Safeguarding authorities where required by law

• Professional advisors (e.g. safeguarding or legal)

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Information is shared on a need-to-know basis only.

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7. Safeguarding

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Safeguarding children and young people is a priority.

If we believe a child or adult is at risk of harm, we may share information without consent where necessary to protect safety, in line with safeguarding law and guidance.

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8. Data Storage & Security

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We store data securely using:

• Password-protected systems

• Restricted access

• Secure digital storage

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We retain information only for as long as necessary and in line with our data retention policy.

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9. Your Rights

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Under data protection law, you have the right to:

• Access your personal data

• Request correction of inaccurate information

• Request deletion of data (where appropriate)

• Restrict or object to processing

• Withdraw consent at any time

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Requests can be made by contacting:

Email: info@villageunited.co.uk

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10. Cookies

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Our website may use basic cookies to improve functionality and user experience.

You can manage cookie preferences through your browser settings.

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11. Changes to This Policy

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This Privacy Policy may be updated periodically.

The latest version will always be published on our website.

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12. Contact Us

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If you have questions or concerns about how your information is used, please contact:

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Village United CIC

Email: info@villageunited.co.uk

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If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.